![]() Invoices are issued whenever a sale has been completed, while statements are only issued at set intervals, such as at the end of the month. The intent of an invoice is collect payment from the buyer for a specific sale, while a statement is more of a general notification of nonpayment.Īn invoice provides more detailed information about a specific sale, such as the item description, item price, shipping charges, and sales taxes, while a statement only provides a grand total due for each invoice. There are several key differences between an invoice and a statement, which are as follows: The purpose of the statement is to remind a customer of sales on credit that have not yet been paid to the seller. What is a Statement?Ī statement sent to a customer, showing billings to and payments from the customer during a specific time period, resulting in an ending balance. This document represents an asset of the issuer and a liability of the customer. For more information, please see our Privacy Policy Page.An invoice is a document submitted to a customer, identifying a transaction for which the customer owes payment to the issuer. Our affiliate compensation allows us to maintain an ad-free website and provide a free service to our readers. This can affect which services appear on our site and where we rank them. While we strive to keep our reviews as unbiased as possible, we do receive affiliate compensation through some of our links. Our mission is to help consumers make informed purchase decisions. Clarify all fees and contract details before signing a contract or finalizing your purchase. For the most accurate information, please ask your customer service representative. Pricing will vary based on various factors, including, but not limited to, the customer’s location, package chosen, added features and equipment, the purchaser’s credit score, etc. (Wave's free invoicing app also lets you send invoices and accept payments on the go.)ĭisclaimer: The information featured in this article is based on our best estimates of pricing, package details, contract stipulations, and service available at the time of writing. Need a little less than full-fledged accounting software but more than a simple invoice template? Wave and Zoho Books both offer free invoicing-only software. All three templates are easy to customize and print or email, but they come with zero bells and whistles: you can't accept payments through the invoice or send customer reminders. If you've just started a freelance gig and aren't quite ready to commit to accounting software, you can download an Office 365, Google Docs, or FreshBooks sales invoice template instead. Depending on your software, customers can even use payment portals on the invoice itself to make a payment. ![]() Accounting software typically includes payment gateways too, which means you can accept customers' invoice payments online. Most accounting software includes an invoicing feature, so if you already use an accounting solution like QuickBooks Online or Xero, you can just launch the software, find the invoice feature, and get to work. (It always pays to have physical evidence in your corner if either the IRS or a disgruntled client comes calling.) They protect you in case of an IRS audit or customer complaints about services rendered.They help you decide how much inventory to keep in stock by detailing how many goods you've shipped and what you need to replenish.They help you pay the right amount in taxes by providing an accurate record of your business's income.Sales invoices help you in a few other ways too: (Not sure what that means? Hop over to our explanation of the most important financial documents for business owners.) Typically, once invoices are issued, you'll record them as accounts receivable, one of your asset accounts in your general ledger. Whenever you issue an invoice, you'll want to save a copy for your own financial records. But sales invoices aren't just for your customers: they're also the primary way most businesses record profits. A sales invoice's main purpose is to bill clients correctly and ensure you get paid on time.
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